Complaint Email Template & Sample
<Template> :
Dear Mr. (First name Last name)
My name is I am writing to file a discrimination complaint against:
Person/business name:
Address: (Street Address/PO Box, Apt or Floor #,City, State ZIP CODE)
Telephone Number:
On (Date), I believe I was subjected to discriminatory behavior at (name of place/business/organization) in (town, state). (Company/person) ( discrimination action ) because of my race.
Specifically, what happened was that :
(complaint summary: include as many details describing what happened, including but not limited to dates, names, witnesses, why you think you were discriminated against, what you want, if others have been subjected to this discriminatory conduct, if you reported this incident to anyone else.)
I would like to inquire what the necessary next steps are to file a formal complaint against ( name of place/business/organization). I am also wondering (anything else you have questions about).
Attached is a (pay stub, letter of termination, performance evaluation disciplinary notice, video clip, audio recording, etc), which I hope will be useful for looking deeper into this incident. For further information or to get in touch with me, you can reach me at:
Firstname Lastname
Address: (Street Address/PO Box, Apt or Floor #,City, State ZIP CODE)
Telephone Number:
Regards,
First name, Last name
<Sample>
Dear Mr. John Smith,
My name is Susan Brown. I am writing to file a discrimination complaint against:
Sullivan’s
100 Church Street
New York, NY 98765
(999)-888-1010
On March 30th, 2020, I believe I was subjected to discriminatory behavior at Sullivan’s in New York, NY. The checkout clerk named Samantha Clark at Sullivan’s refused to serve me because of my race.
Specifically, what happened was that Samantha snorted at me and muttered the racial slur “chink” under her breath. She said she would be right back and had to check on something, and disappeared into a back room. There were not a lot of clerks, so I waited for a few minutes, but when I saw the clerk Jake Lee become available, I approached him and asked him to help me find his, and hopefully Samantha’s, manager. During this time, Samantha did not come back out to the cashier registers. I told the manager Matthew Black what happened, and he apologized for the incident. I have not heard back from Sullivan’s in over a month on what action they are taking to address this issue.
I would like to inquire what the necessary next steps are to file a formal complaint against Sullivan’s. I am also wondering how long this process might take.
Attached is an audio clip of my conversation with Matthew Black and my receipt for my purchase that day at Sullivan’s, which I hope will be useful for looking deeper into this incident. For further information or to get in touch with me, you can reach me at:
Susan Brown
9 Drury Lane
New York, NY 98765
(111)-222-3456
Regards,
Susan Brown